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GDPR-proof privacy. Meet all the obligations with a single software and easily prove your accountability.

UTOPIA is the most effective and complete software to adapt the privacy management system to the GDPR. For consultants, companies and public administration.

more than 2500 customers
14 day trial
No credit card
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You're in good company. That's what they say about us.

customer-profile-picture
Mr
Vincenzo De Vita
Consultant and DPO
Rappresentanze Digitali S.a.s.
"

Utopia best interprets the needs of document creation and support for the privacy consultant

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Gianfranco Bruno
DPO
Freelancer
"

Like almost all really useful applications, it needs a lot of 'practice' to become fluent.

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Lawyer.
Massimo Bacci
Consultant and DPO
Studio Legale Cappellini Carlesi
"

Since I started using Utopia, the software has been steadily improving week after week, thanks to a team of developers who listen to users' suggestions and needs.

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Dr.
Federica Montaldi
Privacy consultant
BTREE Srl
"

Software very easy to use, with functions in continuous improvement. Great added value is the availability of the technical staff who are always very helpful.

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Mr
Luca Bertoglio
CTO
A.DI.CO.M. GROUP SRL
"

A useful platform to collect and maintain GDPR context

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Maria Elena
DPO
"

The added value of Utopia is the staff that is willing to compare and improve the software. Thank you!

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Dr.
Giacomo Scroccaro
Privacy consultant
Quid Security
"

Very simple and intuitive program, with very useful functions and continuously improved, ideal for those who carry out the activity of privacy consultant.

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Dario Folli
Consultant
DF-DESIGN by DARIO FOLLI
"

A great tool to bring you into compliance.

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John Lobina
Consultant
Irradium srl
"

After evaluating other platforms I tested Utopia and chose it as the privacy platform for my company and clients.

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Clarissa Frazzoli
Administration and Control Manager
BD PLAST FILTERING SYSTEMS SRL
"

Having a platform to manage the internal organization and documentation to be distributed to employees and partners, is extremely useful and facilitates the management of GDPR compliance.

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Umberto Brighetti
CEO
Advenias Srl
"

Very complete and well designed software. It allows to manage all the regulatory aspects in an orderly and exhaustive way, reducing the "bureaucratic" impact.

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Antonella
Official
Verbano Valleys Mountain Community
"

We started compiling both administrative and asset master data, which we were able to export.

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Dr.
Simone Zamparelli
Legal & HR
Design24 Società Benefit S.r.l.
"

Thanks to the utopia software we have finally managed, among other things, to process and keep track of the operations register and privacy policies privacy. Useful and intuitive tool.

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Eng.
Pietro Fabbrizi
Privacy coordinator
DigiCamere scarl
"

Excellent GDPR Compliance support with attention to detail and corporate awareness. Support and platform adjustments on excellent feedback.

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Dr.
Emanuel Solombrino
Consultant - DPO
01 S.r.l.
"

Thanks to Utopia, we have speeded up customer management on the one hand, streamlining the entire document production process, and improved the quality of the service we offer on the other, by thoroughly managing the Register of operations.

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Nicola Conti
Consultant
Next Data
"

Utopia has allowed me to easily manage the information and deadlines of the clients I consult for.

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Legal Department
Coin Service Nord S.p.a.
"

The program is well made and managed, the support staff is always available. The only negative note is that it changes very frequently, so you have to periodically check that you have entered all the information that the program requires.

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Dr.
Enrico Montefiori
Legal consultant
Montefiori Enrico
"

Streamlining of information and online sharing with referrers.

One tool, all included. Find out how it works.

Knowing organization is essential

Collect and organize all data representing the organization.

Forget about hard-to-find files and documents scattered everywhere. You have everything in one tool, always available, secure, and the information you're looking for is easy to retrieve.

Collect all necessary data
Define the organization chart and authorize persons
It designates the persons responsible for operation
Designate the DPO and track his activities
2 authorized selected
Authorize via email
personnel office
Jacqueline Dolton
HR Manager
CV management and other 10 operations
Marlon Reeves
Recruiter
Interviews and other 5 operations
Addison Nicholson
Recruiter
Interviews and other 5 operations

an asset is a valuable resource

Map assets, organize and manage them but in an easier way.

Dealing with personal data means using the right tools to perform certain tasks. Whether they are physical or digital is no longer an issue. Now you always know where they are, who uses them and what operation they are involved in.

Start with an extensive ready-to-use catalogue
Create individual or group assets
Connect them to processing activities
Export them for external processing
HR Management
CV management and other 10 operations
By the Controller
HR Office (3 authorized persons)
Registered office, operational headquarters
CV management and other 10 operations
Intra-EU

the primary obligation of the gdpr

Create the register of processing activities from scratch, use templates or get help from MIA, your virtual assistant.

MIA is your register creation assistant and suggests the most commonly used processing activities for a specific economic activity.

Create the register of the controller and of the processor
Identifies the risk value for each processing activity
Share processing activities with co-workers
Export the register of processing activities as Word, Excel or PDF
100
CV management
High risk. Perform DPIA.
3 Authorized, 2 shares
75
Personnel selection
4 Authorized, 2 shares
50
CV management
2 Authorized, 2 shares
50
Personnel data
2 Authorized, 2 shares

privacy policies automatic privacy

Generate up-to-date GDPR-compliant privacy policies and collect consents digitally as well.

You can choose to export privacy policies as Word or PDF format or send it to data subjects via email or link. All with maximum security and simplicity.

Specifies the source of the data
Manage consents or viewing
Use the default templates or create your own
Indicates the types of mandatory data
GDPR privacy policy template

standards-based impact assessments

Carries out impact assessments in accordance with the EDPB approach and the EN ISO 12100 standard.

Schedule periodic audits of impact assessments. You just need a click and UTOPIA warns you when necessary so you don't forget what's really important.

Based on the EDPB approach
Based on EN ISO 12100 standard
Programmable periodic checks
Advanced risk management
Data Protection Impact Assessment Illustration

supervisor-proof data breach management

Track any type of breach and create GDPR compliant reports.

Use the ready-to-use forms to track all the information you need to effectively communicate the breach to affected parties, mitigate its effects, and prevent it from happening again.

Analyze and describe events
Keep a record of data breaches
Implement the security measures
Comply with reporting requirements
Data Breach Illustration
2 authorized selected
Authorize via email
personnel office
Jacqueline Dolton
HR Manager
CV management and other 10 operations
Marlon Reeves
Recruiter
Interviews and other 5 operations
Addison Nicholson
Recruiter
Interviews and other 5 operations
HR Management Software
Used in CV Management and 10 others operations
By the Controller
HR Office (3 authorized persons)
Used by Registered office, Operative office
Intra-EU
100
CV management
High risk. Perform DPIA.
3 Authorized, 2 shares
75
Personnel selection
4 Authorized, 2 shares
50
Payroll processing
2 Authorized, 2 shares
Click to give consent
Privacy policy
Acme L.t.d.
send preferences
RISKS FOR WHICH THERE IS AT LEAST ONE MEASURE
Destruction of personal data
8
Unauthorized access to data
6
Media degradation
Risk value
4
RISKS FOR WHICH THERE IS NOT AT LEAST ONE MEASURE
Loss of personal data
12
Unauthorized disclosure
9
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02
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54257d75b97fee unauthorized access 4431
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d499acb86d309a709d75eef7a7a14a3ecd206803210
a18bfffba763e24b0a4b285868805f883ab42AGB1EF
FURTO CREDENZIALI B6ebe9cd19cf74de21182baA1
f5e480879c908d37484e08b5cadcc15c6a737f4d512
b432f004 software malfunction 51515A3
abdA4daa61bb093b111bd8cc4b230ba97628692614
d913107f9d01176a821dc2b9147121e4402542f5adc1
SECURITY SYSTEM COMPROMESSO 59021nABF
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aee88a2b285868805f883a57d75c5d4f959a56b2e1e2
7e0721f7db973d878968fe2a587e0721f7db973A45F1
c5d4f959a56b2e1e7e0721f7db973d878968fe2a58A54257d75b97fee_unauthorized_access_4431a06f5e5915a84b31493369eb199d7c7a4f9375dccA1d499acb86d309a709d75eef7a7a14a3ecd206803210a18bfffba763e24b0a4b285868805f883ab42AGB1E1_CREDENTIALS_THEFT_B6ebe9cd19cf74de21182baA1f5e480879c908d37484e08b5cadcc15c6a737f4d512b432f004_software_failure_51515A3abdA4daa61bb093b111bd8cc4b230ba97628692614d913107f9d01176a821dc2b9147121e4402542f5adc1_SECURITY_SYSTEM_COMPROMISED_59021nABFnk5404724aecbec76f3147a9d03fe3f3f26e580a1843aee88a2b285868805f883a57d75c5d4f959a56b2e1e27e0721f7db973d878968fe2a587e0721f7db973A45F13ecd206803210a18bfffba7631

Specialized technical and legal support.

Ask technical support.

Get in touch with our technical support team directly from your account. You can report malfunctions, get help or request new features.

See the documentation.

Learn quickly with self-service online documentation where you can view articles and mini video tutorials also available from within your account.


Get legal opinions.

In addition to technical support we offer for some of our plans the possibility to obtain legal opinions on all the issues related to GDPR and its proper implementation.

Your team of specialists.

We do everything we can to provide you with the best support possible, which is why we've built a team of privacy and customer experience specialists.

More than 2500 customers have already chosen UTOPIA

Book a tailor-made demo or speak directly with our sales team.

contact us