Version 8.0
Issued on
February 11, 2026
Two-factor authentication, DPIA, and new recipient management
- DPIA improvements (risk map, action plan, printing, and catalogs)
With this update, we have improved the impact assessment register. You will now find the graphic map in the risks section, the new action plan section with current security measures, simplified risk level reduction, updated printing templates, and related customizable catalogs (sources, impact, threats). - Mapping of authorized users who access an asset
The Assetssection has been significantly updated thanks to the link with authorized users. This allows you to indicate, for each individual asset, the people who use it by choosing the different roles and authorized users within the organization from the organizational chart. - Exporting the activity history of a domain
You can now export the activity history of your domain in Excel format. Select the organization you are interested in and download all user activities in just a few clicks, which is useful for analyzing your domain. - operations
accidental deletion protection system Your operations even safer with this new mechanism for deleting operations a log. If you accidentally click the trash can after selecting operations, UTOPIA will block you until you enter the exact number of operations are deleting, so there are no more mistakes. - Advanced recipient management with a dedicated tab
Discover the new way to manage recipients in an organization. Now, you have access not only to a simple catalog, but also to a new role in the relationships section. This allows you to manage them in the same way as other subjects registered in the domain. - Protect your account and enable two-factor authentication.You can nowenable two-factor authentication to protect your account. You will receive a code on your mobile phone every time you enter your username and password to log in. To enable it, go to your account settings and follow the setup procedure.
Version 7.8
Issued on
5/11/2025
Catalog visibility, activity history, new tags, and filtering on the register
- New type of filter for the operations log
With this update, you have a new filter within the operations log to also search by status by choosing between active, suspended or in process. - Additional information in the activity history
You now have new information within the activity history, for each user login and logout data including date and time are also shown so you keep track of their activities in detail. - New tags available for the operations log template
We have added two new placeholder tags within the operations log, so the initial risk level and reduced risk level by measures are also present in the document. - Visibility of information in the activity history
From now on, the entries in the history are visible in full; when an entry is very long, simply hover over it to view it completely. - Domain configuration for visibility of default catalogs
You nowhave the option to configure your domain by limiting the visibility of UTOPIA's default catalogs. This way, you will only see your customized catalogs in different locations. Please send us feedback if you are interested in enabling this feature. - New field available for an organization's website
There is a new field availablein the general tab of an organization dedicated to the website, which also appears in the documents you export, making them even more detailed. - Customizable catalogs added to the impact section
We have also added all risk items to the catalog in the impact section, so you can reuse the items wherever and whenever you want and check them in the catalogs section.
Version 7.7
Issued on
8/10/2025
Visibility of relationships, choice of assets, and search for templates and subjects.
- Visibility when importing reports
With this update, you have a new feature that allows you to choose between public or private visibility when importing reports within an organization, such as owners, managers, sub-responsibles and co-owners.
- New values in the frequency field of an operation
You now have two new fields to indicate the frequency of a given operation, "On Demand" and "Continuous"
- Choosing assets in an operation
When you enter an asset in an operation now there is an option "All," so you add those in the list in one click.
- Search by VAT number in the Subjects list
In the External Subjects list you can now also search for a particular subject by VAT number, so you find information more easily
- Importing measurements into reports
In the report import layout we have also added the "Measurements" column so you no longer have to load them manually within a subject's file.
- New Activity field in organizational chart export
In the csv export plot of the organizational chart, we have added the "Activity" column, making it the same as the import plot, so you don't have to edit files when working with your data.
- Text search for custom templates
When exporting a document template, when you choose from your custom templates, you can now search them textually saving you time.
Version 7.6
Issued on
2/7/2025
ACN qualification, questionnaires, and system administrators.
- Qualification and ACN Certification for Public Administrations
UTOPIA has obtained certification from the National Cybersecurity Agency. This ensures quality, security, performance, scalability and portability features, enabling public administrations to adopt homogeneous cloud services that comply with specific security requirements. - Turn a subject into an organization
With this update you turn a subject into an organization with one click, so you save time and don't have to enter information all over again when you create a new organization. - Compilation of questionnaires
Now it is possible to call up a questionnaire template within an organization, compile it and export it. In addition, we have also added a dedicated selector for users so that they can enable or disable completion by them. - Improvements for system administrators
Within the operations registry as a manager you link individual system administrators to the various owners. In addition we have included two new filters in the "ADS" section within the organization, one based on owners and one based on operations. - Multiple sending of custom operation authorization
Now digital authorization taking is no longer limited, even in multiple sending choose from your custom templates, so you have full control of the documents you send to your authorized people. - Organizations of Legal Bases and Consent (Art.9 GDPR)
Finallythe change our users have been waiting for: the legal bases section of an operation is now easier to fill out because we have eliminated the distinction between purposes with and without consent and added consent also among the exceptions.
Version 7.5
Issued on
18/4/2025
Advanced copying of operations, text searches, and custom mass mailing
- Advanced copying of operations between different registers
From now on copying an operation will never be the same, we have enhanced the copying system and now you choose which information to copy between authorized, responsible, assets and all entered information. - Improved Domain Activity History
We have added text search within the activity history, now retrieve all the information you need in a simplified way when using the filter by user or organization. - Mass submission of custom operation authorization
After the single submission we could not fail to also deal with the massive submission present in the organization chart, with this update choose from the custom templates even when using the digital submission system for multiple authorizers. - New Text Search Functions in Assets and Relationships
Now find information faster with the text search functions we have included both within a subject's relationships and in the list of its assets within an organization.
