Version 6.60
Issued on
17/10/2023
Sub-responsibilities, renaming of attachments, new filter and synchronizations.
- Appointments for the head of operation
We have improved the appointments section within a head's tab by making it identical to the one already on the holders, it is now no longer just an attachment.
- Filter by recipients on the register
With this new filter you view all operations on which you have linked at least one category of recipients.
- Asset and DPO synchronization
With this update, when you choose a manager or owner via the search button, the DPO and related assets are also kept synchronized.
- Renaming Attachments
Now rename any attachment, upload any type of document and personalize it with the name you prefer.
- Sub-responsible link
Managing sub-responsibilities is much easier, now with the new dedicated tab you add them in one click directly to their manager's tab.
- operations of holders
We have added new information to the organizational report, now you also export all operations contained in the registry as a manager linked to the different holders.
- New backup policy
We have updated our backup policy: we can now recover your data up to one minute before exceptional and unpredictable events occur.
Version 6.55
Issued on
28/6/2023
Sub-manager contract, operations catalog, and new filters
- Contract for sub-responsibleperson
We have also added the ability to generate the contract to the sub-responsible person, which is useful for all operations where the organization operates as a responsible person.
- Catalog of operations
Introduced the catalog of operations performed on personal data, so you can manage them more easily and view the operations where they are used.
- New note fields
We have included two new note fields that allow you to justify your choices, one related to the number of interested parties and the other to be used when you choose the "LIA not required" option
- New filters on operations
Two new filters, one on operations that allows you to view them by legal basis and the other on organizational chart elements that shows those with or without operations.
- Assessment with attachments
On the Assessment function we have included attachments, so in addition to the assessment it also loads any type of related document.
Version 6.50
Issued on
15/3/2023
Multiple templates, predefined catalogs, and new update time.
- Multiple custom templates
As of today, there is no limit to the number of custom templates. Now, for each template you even upload more than one document and when exporting choose which one to use.
- Folders in violations
We have added folders in the violations section as well, so you can organize your log as you like.
- New Assistant Suggestions
Improvements continue on MIA, the assistant to operations, is now also capable of suggesting personal data types for the most frequent operations .
- operations in the export of managers
We also added the column dedicated to operations within the managers report in CSV, so you don't have to download the logbook as well to get this information.
- Default Catalogs
A change that many people have been waiting for for a long time, now in the catalogs section you also display the items used among the default UTOPIA catalogs, so you have all the information you need in one place.
- New update time
We have changed the regular update time that we do every two weeks to include new features or improve existing ones, it is now scheduled for Wednesdays at 6:30 pm.
6.35
Issued on
14/12/2022
Log templates, synchronizations, and new tips
- Synchronization of operations
We have included a new feature that allows you to keep a operation synchronized in both registers, either as an owner or as a manager. This way you only edit it once.
- Registry template without constraints
As of today, when you create a registry template, it is no longer mandatory to indicate the ATECO code, so you can apply it to as many organizations as you like.
- New Assistant Suggestions
Improvements continue on MIA, the assistant to operations, is now able to suggest categories of personal data, legal bases and retention times for the most frequent operations .
Version 6.3
Issued on
2/11/2022
Activities of managers, multiple changes, and DPIA criteria
- Filter operations by purpose
We have added a new filter to the registry that allows operations to be viewed also by the purposes entered.
- Create a user from the function manager
From now on, when you enter the data of a function manager, you create a new user directly from the board. This saves time and avoids re-entering data.
- Select asset folders on operations
Improvements on asset management continue: with this update you also link asset folders, if any, to individual operations .
- Use evaluation criteria
There is now a new section for evaluating operations: in the IMPACT section of operation we have included the 9 criteria from the European guidelines that help determine whether or not an impact assessment is needed for a particular operation .
- Set information for multiple operations in just a few clicks
With this update you also edit multiple operations with a single operation, select the ones you prefer, and the data entered are saved for all the operations indicated.
- Enter theactivitiesof the managers of operation
Managing the managers of operation is now easier: we have included the possibility of also indicating on operation the activity carried out by the manager. Very useful in cases where, on the same operation, there are more than one manager or when a manager is involved in more than one operations.
