Version 7.6
Issued on
2/7/2025
ACN qualification, questionnaires, and system administrators.
- Qualification and ACN Certification for Public Administrations
UTOPIA has obtained certification from the National Cybersecurity Agency. This ensures quality, security, performance, scalability and portability features, enabling public administrations to adopt homogeneous cloud services that comply with specific security requirements. - Turn a subject into an organization
With this update you turn a subject into an organization with one click, so you save time and don't have to enter information all over again when you create a new organization. - Compilation of questionnaires
Now it is possible to call up a questionnaire template within an organization, compile it and export it. In addition, we have also added a dedicated selector for users so that they can enable or disable completion by them. - Improvements for system administrators
Within the operations registry as a manager you link individual system administrators to the various owners. In addition we have included two new filters in the "ADS" section within the organization, one based on owners and one based on operations. - Multiple sending of custom operation authorization
Now digital authorization taking is no longer limited, even in multiple sending choose from your custom templates, so you have full control of the documents you send to your authorized people. - Organizations of Legal Bases and Consent (Art.9 GDPR)
Finallythe change our users have been waiting for: the legal bases section of an operation is now easier to fill out because we have eliminated the distinction between purposes with and without consent and added consent also among the exceptions.
Version 7.5
Issued on
18/4/2025
Advanced copying of operations, text searches, and custom mass mailing
- Advanced copying of operations between different registers
From now on copying an operation will never be the same, we have enhanced the copying system and now you choose which information to copy between authorized, responsible, assets and all entered information. - Improved Domain Activity History
We have added text search within the activity history, now retrieve all the information you need in a simplified way when using the filter by user or organization. - Mass submission of custom operation authorization
After the single submission we could not fail to also deal with the massive submission present in the organization chart, with this update choose from the custom templates even when using the digital submission system for multiple authorizers. - New Text Search Functions in Assets and Relationships
Now find information faster with the text search functions we have included both within a subject's relationships and in the list of its assets within an organization.
Version 7.3
Issued on
19/2/2025
DPO history, operations as sub-responsible, and sharing by organizational chart elements
- Data Protection Officer History
The new DPO archiving feature allows you to manage and maintain complete activity history, recording start and end dates of assignment. This allows you to easily add a new DPO when needed, ensuring that documentation is always up-to-date and compliant. - Sharing of operations by organization chart element
We have enhanced the operations sharing system with the option of sharing by organization chart element. You can now delegate and collaborate more efficiently in compiling the operations register, greatly simplifying the management process. - Exporting stakeholder requests in CSV format
The stakeholder request log is now exportable in CSV format. This feature gives you more flexibility in analyzing data via Excel or importing to other systems, streamlining your workflow. - Custom template in digital submission of authorization to operation
The digital submission system has been enhanced with the ability to choose custom templates from those uploaded, with no limits on submission. This allows you to effectively track viewings of any document for any authorized person, improving compliance and transparency. - Massive export of privacy policies from the registry
The new massive export feature allows you to download all privacy policies from a registry with a single click. This significant time savings eliminates the need to click on each privacy policy individually, making the process much more efficient. - operations as sub-manager
We have introduced the management of operations performed as a sub-manager by a domain organization. A new feature is now available in the registry as a manager that also allows you to indicate your managers when you operate as a sub-responsible, thus completing the picture of relationships in the data operation chain.
Version 7.2
Issued on
15/1/2025
New questionnaires, filters on the registry, and improved imports
- Purposes and legal bases in exporting the registry
We have separated the legal bases from the purposes in exporting the registry of operations. Now find this information in two separate columns, so the document is much more readable and clear. - More flexibility in managing organizations
We have added a new "Notes" field in an organization's general tab. This flexible space allows you to jot down as much additional information as you need, improving customization in data management. - Import operations optimized
The import of operations is enhanced with the new "Specific Tasks" field of the authorized. This integration will save you valuable time when loading data for a more efficient and complete process. - New filters in the register of operations
Improvement of the operations register continues with the introduction of new filters dedicated to those involved. It is now also possible to filter and identify operations by responsible party or sub-responsible party. - New: customizable questionnaire system
We are excited to introduce the new questionnaire section. From today you will create customized questionnaires choosing from different types of questions and answers, with the possibility to export them in PDF format. The system will soon evolve with the introduction of predefined questionnaires and the possibility of digital submission.
Version 7.1
Issued on
18/12/2024
Co-owner asset, duties on multiple elements of organizational chart and contract per owner
- Co-owner's Assets
Work continues on improving the Subjects and Relationships section; in fact, co-owner's assets could not be missing from operation . Your registry is no longer limited in asset management. - Task across multiple organizational chart elements
Link the same task to multiple organizational chart elements, so you save time and manage it from one place. - privacy policies of an organization
We have added massive downloading to the privacy policies register as well, exporting all of an organization's privacy policies with one click. - Saving New Users
Creating new users is easier, to save a contributor is not required to also link operations. - Contract between manager and owner
Finally, the contract between manager and owner has also arrived, to be used when the organization operates as a manager at operation and wants to regulate relations with its owners.
