Version 7.8
Issued on
5/11/2025
Catalog visibility, activity history, new tags, and filtering on the register
- New type of filter for the operations log
With this update, you have a new filter within the operations log to also search by status by choosing between active, suspended or in process. - Additional information in the activity history
You now have new information within the activity history, for each user login and logout data including date and time are also shown so you keep track of their activities in detail. - New tags available for the operations log template
We have added two new placeholder tags within the operations log, so the initial risk level and reduced risk level by measures are also present in the document. - Visibility of information in the activity history
From now on, the entries in the history are visible in full; when an entry is very long, simply hover over it to view it completely. - Domain configuration for visibility of predefined catalogsNowthere is an option to configure your domain by limiting the visibility of UTOPIA's predefined catalogs, this way you display in different places only your custom catalogs, send us feedback if you are interested in enabling it.
Version 7.7
Issued on
8/10/2025
Visibility of relationships, choice of assets, and search for templates and subjects.
- Visibility when importing reports
With this update, you have a new feature that allows you to choose between public or private visibility when importing reports within an organization, such as owners, managers, sub-responsibles and co-owners.
- New values in the frequency field of an operation
You now have two new fields to indicate the frequency of a given operation, "On Demand" and "Continuous"
- Choosing assets in an operation
When you enter an asset in an operation now there is an option "All," so you add those in the list in one click.
- Search by VAT number in the Subjects list
In the External Subjects list you can now also search for a particular subject by VAT number, so you find information more easily
- Importing measurements into reports
In the report import layout we have also added the "Measurements" column so you no longer have to load them manually within a subject's file.
- New Activity field in organizational chart export
In the csv export plot of the organizational chart, we have added the "Activity" column, making it the same as the import plot, so you don't have to edit files when working with your data.
- Text search for custom templates
When exporting a document template, when you choose from your custom templates, you can now search them textually saving you time.
Version 7.6
Issued on
2/7/2025
ACN qualification, questionnaires, and system administrators.
- Qualification and ACN Certification for Public Administrations
UTOPIA has obtained certification from the National Cybersecurity Agency. This ensures quality, security, performance, scalability and portability features, enabling public administrations to adopt homogeneous cloud services that comply with specific security requirements. - Turn a subject into an organization
With this update you turn a subject into an organization with one click, so you save time and don't have to enter information all over again when you create a new organization. - Compilation of questionnaires
Now it is possible to call up a questionnaire template within an organization, compile it and export it. In addition, we have also added a dedicated selector for users so that they can enable or disable completion by them. - Improvements for system administrators
Within the operations registry as a manager you link individual system administrators to the various owners. In addition we have included two new filters in the "ADS" section within the organization, one based on owners and one based on operations. - Multiple sending of custom operation authorization
Now digital authorization taking is no longer limited, even in multiple sending choose from your custom templates, so you have full control of the documents you send to your authorized people. - Organizations of Legal Bases and Consent (Art.9 GDPR)
Finallythe change our users have been waiting for: the legal bases section of an operation is now easier to fill out because we have eliminated the distinction between purposes with and without consent and added consent also among the exceptions.
Version 7.5
Issued on
18/4/2025
Advanced copying of operations, text searches, and custom mass mailing
- Advanced copying of operations between different registers
From now on copying an operation will never be the same, we have enhanced the copying system and now you choose which information to copy between authorized, responsible, assets and all entered information. - Improved Domain Activity History
We have added text search within the activity history, now retrieve all the information you need in a simplified way when using the filter by user or organization. - Mass submission of custom operation authorization
After the single submission we could not fail to also deal with the massive submission present in the organization chart, with this update choose from the custom templates even when using the digital submission system for multiple authorizers. - New Text Search Functions in Assets and Relationships
Now find information faster with the text search functions we have included both within a subject's relationships and in the list of its assets within an organization.
Version 7.3
Issued on
19/2/2025
DPO history, operations as sub-responsible, and sharing by organizational chart elements
- Data Protection Officer History
The new DPO archiving feature allows you to manage and maintain complete activity history, recording start and end dates of assignment. This allows you to easily add a new DPO when needed, ensuring that documentation is always up-to-date and compliant. - Sharing of operations by organization chart element
We have enhanced the operations sharing system with the option of sharing by organization chart element. You can now delegate and collaborate more efficiently in compiling the operations register, greatly simplifying the management process. - Exporting stakeholder requests in CSV format
The stakeholder request log is now exportable in CSV format. This feature gives you more flexibility in analyzing data via Excel or importing to other systems, streamlining your workflow. - Custom template in digital submission of authorization to operation
The digital submission system has been enhanced with the ability to choose custom templates from those uploaded, with no limits on submission. This allows you to effectively track viewings of any document for any authorized person, improving compliance and transparency. - Massive export of privacy policies from the registry
The new massive export feature allows you to download all privacy policies from a registry with a single click. This significant time savings eliminates the need to click on each privacy policy individually, making the process much more efficient. - operations as sub-manager
We have introduced the management of operations performed as a sub-manager by a domain organization. A new feature is now available in the registry as a manager that also allows you to indicate your managers when you operate as a sub-responsible, thus completing the picture of relationships in the data operation chain.
