Plan your budget

For each customer you can choose the most suitable plan according to your and their needs. Indicate the number of customers for whom you need the PRO or PRO PLUS plan to get the cost and the total annual discount.
Pro
customers
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432
/year
Pro Plus
customers
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1.080
/year
Savings 5.688€/ year
Total
1.512
/year
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Prices are exclusive of VAT. For subscriptions with more than 40 customers we have custom plans with additional discounts that vary according to the total. Contact us here.

Plans for privacy providers

Monthly billing
Annual billing
savings of up to 90%
How many customers?
Essential
All data collection tools
Free
*
/ month
No setup costs
What's included
Custom domain
The personalized domain coincides with the login address as exemplified here:
https://dominio.utopiathesoftware.com
You can personalize it during registration and from then on you will have your own address to share with your users, your collaborators or your customers.
Asset management
Designations and authorisations
Data export to CSV
Attachments space (limited)
Self-service documentation
Integrated support
CREATE ACCOUNT
* + VAT, Credit card not required
Pro
All basic tools
6
*
/ month x customer
Save 528€/ year per customer
All ESSENTIAL and
Unlimited users
Users are the people to whom you give access to your domain. They can be system administrators or basic users with limited access to data. Contributors are the people who contribute to operations. Their contributions must always be approved (approval cycle operations).
Register of operations
operations unlimited
You can create an unlimited number of operations for each register.
Pre-assessment of operations
Approval of operations
All changes to operations proposed by contributing users must be approved before they become effective.
Export registers as Word
Send authorisations via links
Create links to the authorization letter at operation without necessarily having to hand over the paperwork.
CREATE ACCOUNT
* + VAT, Credit card not required
Pro Plus
Advanced tools, customization
15
*
/ month x customer
Save 420€/ year per customer
All PRO features and
Impact Assessment (DPIA)
Creation of privacy policies
Send privacy policies via link
Create links to privacy policies privacy and deliver them to interested parties without necessarily having to deliver the paperwork.
Data Breach Management
Dashboard and Privacy Score
The privacy score summarizes the quality of the privacy system and the degree of adherence to the GDPR. It is the result of the elaboration of an algorithm that takes into account the completeness of the information surveyed relating to the organization's master data, the records of operations, privacy policies and if they exist, impact assessments and violations.
Smart Assessment
The Smart Assessment is a tool to determine the maturity level of an organization's privacy program.
LIA
Customizable documents
Customize all the documents you export from the app, from the authorization letter to the designation document for the operation managers and many more.
Massive data import
You can import your data from any external source. It can be an Excel file, a data base or another software system.
Authorize via email
Send the authorization letters to operation and collect the acknowledgement without necessarily having to hand over the paperwork.
Send privacy policies via email
Send privacy policies privacy and collect preferences from interested parties without necessarily having to hand over paperwork.
Email Customization
Requests from data subjects
free trial for 14 days
* + VAT, Credit card not required
No problem. Talk to us about your needs and we are sure to find a solution that suits you.
We have a specific program for our dealers with additional benefits.
Essential
Data collection tools
Free
*
/ month
Soon we will publish the official price list but we can anticipate that the cost per organization per month will be in the order of tens of €.
Pro
All basic tools
6
*
/ month
Soon we will publish the official price list but we can anticipate that the cost per organization per month will be in the order of tens of €.
Pro Plus
All advanced tools
15
*
/ month
Soon we will publish the official price list but we can anticipate that the cost per organization per month will be in the order of tens of €.
Organizations
Number of organizations
Unlimited
Unlimited
Unlimited
Asset management
Designations and authorisations
Data export to CSV
Attachment management
Max 500MB
Max 10 GB
Max 50 GB
Send authorisations via links

Send the letter of authorization to operation personal data via a simple link.

Authorize via email

Send the letter of authorization to operation of personal data by email to more than one person at the same time.

Dashboard & Privacy Score

The privacy score summarizes the quality of the privacy system and the degree of adherence to the GDPR. It is the result of the elaboration of an algorithm that takes into account the completeness of the information surveyed regarding the organization's personal data, the registers of operations, privacy policies and, if they exist, the impact assessments and violations. With the Dashboard and the Privacy Score you always keep under control the status of the privacy system of your organization.

Smart Assessment

The Smart Assessment is a tool to determine the maturity level of an organization's privacy program and lay the foundation for planning all necessary compliance activities.

Users
Owner

The owner user coincides with the person who creates the domain. It is the one with the most privileges. He has read and write access to any data. He can manage other users and is the only one who can make purchases.

Domain administrator

The administrator user has read and write access to all organizations in the domain without any limitations. He can manage collaborators and base users but cannot make purchases.

Profiled administrator

The profiled administrator user has read and write access to a subset of the domain organizations. He can manage collaborator users and base users but cannot make purchases.

On request
Collaborator

The contributor user cannot create other users, accesses a subset of the organizations in the domain. He can modify organization data (if authorized) and can contribute to the management of the operations registry. His contributions must always be approved by an administrator user or the domain owner.

Basic

The basic user has read-only access to the data of the organizations he has been enabled to see. He cannot make changes or create other users.

Super Administrator
Register of operations
Processing activities
Unlimited
Unlimited
Pre-assessment of operations
Approval of operations

All contributor-type users can contribute to the operations registry. Each contribution must be approved by an administrator or owner before it becomes effective.

Export as Word (.docx)
Legitimate interest assessment
privacy policies privacy
Generation of privacy policies
Send privacy policies via link

Send privacy policies digital to interested parties via links and collect fully automatic acknowledgement or consent.

Send privacy policies via email

Send privacy policies to interested parties via email, even in bulk. Collect fully automatic acknowledgement or consent.

DPIA
Register of impact assessments
Data breach
Data breach register
Requests from data subjects
Register of requests from data subjects
Tools
Customizable documents

You can export more than 20 document types. From operations register to privacy policies privacy, from organizational report to impact assessment and so on. Document templates are fully customizable Word (.docx) files. You can change the font, layout and even the content.

Email Customization

Customize your email notifications with your branding and change the sender so they are more recognizable to the recipient.

Importing data from external sources
Infrastructure
Custom domain

The personalized domain coincides with the login address as exemplified here:
https://*.utopiathesoftware.com
You can customize it during registration and from then on you will have your own address to share with your users, your collaborators or your customers.

Private Cloud
REST API
Support
Self-service documentation
Technical Support
Integrated
Integrated
Integrated + Phone
Account manager
Telephone consulting

Close more deals with potential clients. 

Download the briefing document containing 11 good reasons why your potential client should choose you as their Privacy Consultant or Data Protection Officer.

You're in good company. That's what they say about us.

customer-profile-picture
Mr
Vincenzo De Vita
Consultant and DPO
Rappresentanze Digitali S.a.s.
"

Utopia best interprets the needs of document creation and support for the privacy consultant

customer-profile-picture
Gianfranco Bruno
DPO
Freelancer
"

Like almost all really useful applications, it needs a lot of 'practice' to become fluent.

customer-profile-picture
Lawyer.
Massimo Bacci
Consultant and DPO
Studio Legale Cappellini Carlesi
"

Since I started using Utopia, the software has been steadily improving week after week, thanks to a team of developers who listen to users' suggestions and needs.

customer-profile-picture
Dr.
Federica Montaldi
Privacy consultant
BTREE Srl
"

Software very easy to use, with functions in continuous improvement. Great added value is the availability of the technical staff who are always very helpful.

customer-profile-picture
Mr
Luca Bertoglio
CTO
A.DI.CO.M. GROUP SRL
"

A useful platform to collect and maintain GDPR context

customer-profile-picture
Maria Elena
DPO
"

The added value of Utopia is the staff that is willing to compare and improve the software. Thank you!

customer-profile-picture
Dr.
Giacomo Scroccaro
Privacy consultant
Quid Security
"

Very simple and intuitive program, with very useful functions and continuously improved, ideal for those who carry out the activity of privacy consultant.

customer-profile-picture
Dario Folli
Consultant
DF-DESIGN by DARIO FOLLI
"

A great tool to bring you into compliance.

customer-profile-picture
John Lobina
Consultant
Irradium srl
"

After evaluating other platforms I tested Utopia and chose it as the privacy platform for my company and clients.

customer-profile-picture
Clarissa Frazzoli
Administration and Control Manager
BD PLAST FILTERING SYSTEMS SRL
"

Having a platform to manage the internal organization and documentation to be distributed to employees and partners, is extremely useful and facilitates the management of GDPR compliance.

customer-profile-picture
Umberto Brighetti
CEO
Advenias Srl
"

Very complete and well designed software. It allows to manage all the regulatory aspects in an orderly and exhaustive way, reducing the "bureaucratic" impact.

customer-profile-picture
Antonella
Official
Verbano Valleys Mountain Community
"

We started compiling both administrative and asset master data, which we were able to export.

customer-profile-picture
Dr.
Simone Zamparelli
Legal & HR
Design24 Società Benefit S.r.l.
"

Thanks to the utopia software we have finally managed, among other things, to process and keep track of the operations register and privacy policies privacy. Useful and intuitive tool.

customer-profile-picture
Eng.
Pietro Fabbrizi
Privacy coordinator
DigiCamere scarl
"

Excellent GDPR Compliance support with attention to detail and corporate awareness. Support and platform adjustments on excellent feedback.

customer-profile-picture
Dr.
Emanuel Solombrino
Consultant - DPO
01 S.r.l.
"

Thanks to Utopia, we have speeded up customer management on the one hand, streamlining the entire document production process, and improved the quality of the service we offer on the other, by thoroughly managing the Register of operations.

customer-profile-picture
Nicola Conti
Consultant
Next Data
"

Utopia has allowed me to easily manage the information and deadlines of the clients I consult for.

customer-profile-picture
Legal Department
Coin Service Nord S.p.a.
"

The program is well made and managed, the support staff is always available. The only negative note is that it changes very frequently, so you have to periodically check that you have entered all the information that the program requires.

customer-profile-picture
Dr.
Enrico Montefiori
Legal consultant
Montefiori Enrico
"

Streamlining of information and online sharing with referrers.

FAQs

How is each customer's price calculated?
What is custom domain?
What is meant by organization?
What is a customizable document template?
How does the purchase work?
How long does my subscription last?
How often does my subscription renew?
What payment methods are accepted?
Are payments secure?
What happens if a payment is declined?
What happens if I cancel my subscription for an organization/client?
Where do I find the invoices for my payments?
What happens if I add a customer after I have purchased others?
What happens to my data if I decide to stop using UTOPIA?

More than 2500 customers have already chosen UTOPIA

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Book a tailor-made demo or speak directly with our sales team.

contact us
80.000
Authorised persons
100.000
operations managed
90.000
Assets secured
6.000
Privacy policy generated