Version 4.3.1
Issued on
25/3/2020
History of preferences, new catalogs and task suggestion
- Customizing Catalogs
You now have new catalogs available to insert your own custom entries and use them whenever you like. In addition, every time you create a new entry, such as a purpose or a stakeholder category, it will be automatically added to the relevant catalog.
- History of preferences
From now on, for each privacy policy, you will also have at your disposal the history of the preferences expressed by the interested party, useful if, for example, consent is revoked. We have also improved the display of the replies of the interested parties so that you can immediately understand the status of your request.
- More space for the content of a DPIA
We've increased the character limit in all impact assessment entries, so when you're filling out a DPIA, you don't have to worry about the length of the content.
- Improved asset export
Now when you export assets or the organizational report you will also find all the related operations , so you always have a complete mapping available.
- Job insertion made easy
Now it is easier to choose a job for an authorization. To help you in the compilation, UTOPIA proposes automatically those already present in the organigram element of belonging.
Version 4.3.0
Issued on
11/3/2020
privacy policies digital, multiple submission of authorizations and procedures
- Company procedures and authorizations at operation
We have also included company procedures as an attachment to the authorizations at operation, so you send both the authorization document at operation and the company procedures to the authorizer.
- Improved the form of the person in charge
You can also find the field related to the VAT number inside the form of a person in charge if it is an individual.
- privacy policies digital (BETA)
No more paper for the 'privacy policy privacy that you deliver to interested parties in digital format. With the new procedure for sending and managing consents, you no longer have to print out any documents and you can meet all your information obligations in just a few clicks.
- Multiple Sending of Digital Authorizations (BETA)
We've improved the sending of authorizations to operation, now you send them to all authorizations in one click, save time and focus on what's important.
- Date of the log of operations editable
You can change the date of creation of the log of operations, very useful in case, for example, you have imported the log from external sources.
Version 4.2.0
Issued on
26/2/2020
Digital authorizations, PDF export, asset customization and security measures for PA
- Simplified authorization management
Enter the person once and indicate duties and offices from one screen without losing focus. So you save time when recording personnel data.
- Security measures for PA
Generates the document provided by AgID on security measures for Public Administration. Choose the measures adopted in a few clicks and indicate for each one the implementation method.
- Digital authorisations for operation (BETA)
No more paper for the authorisations for operation that you now hand over to the authorised persons in digital format. With the new delivery and viewing procedure, you no longer have to print out any documents and you can meet all your information obligations in just a few clicks.
- Customizing thecatalogs
Even the menu for choosing the assets becomes customizable, so you have full control over the items to be used and enter all the types of assets you prefer.
- Exporting Documents to PDF
We have added the ability to export all documents in PDF format as well. Each time you download the document select the right format for you by choosing between Microsoft Word (.docx), Comma Separated File (.csv) and PDF.
Version 4.1
Issued on
29/1/2020
Concentration mode, folder sharing and asset enhancement
- Sharing operations for folders
You now have a new way of sharing operations for the employee user. Also choose from folders created for organizations, registries, operations and share them with one click.
- Improved manager's section
We have also added information about your DPO on the manager's tab at operation . This way you have his contact details available in case you need them.
- Quickly link assets on operations
Managing the assets involved in operations is now faster: choose all operations with one click directly from an asset's tab without having to open them one by one.
- New Concentration Mode
We have made a new work mode that allows you to be more efficient and faster. Activate the concentration mode and all data will be filtered according to the selected organization even when you change pages.
Version 4.0.0
Issued on
15/1/2020
Notice of violations, specific print templates, and copies of pre-assessments
- Copy pre-assessment
Now you can copy the data of a pre-assessment from one operation to another. With this feature you save time and focus only on what is important.
- Communication ofdata breaches
The communication of breaches is simplified, from today the breach document contains all the information required by the Guarantor's model. In this way you can communicate it to the supervisory authority without further steps.
- Improved the section of the holders
Now you have more control over the instruments involved in operations, access the assets of a holder directly from his file.
- Document customizationfor each organization
The customization of print templates is enriched and becomes specific for each organization. For each organization you have all the document templates available to make the changes you prefer.
- New fields available for log templates
You now have "Notes" and "Process" fields available within the templates at operation. This way you don't have to re-enter them every time you use this feature.
