Updates

The development of UTOPIA doesn't stop. Check out the releases we've made so far.

Version 1.10

Issued on

27/6/2018

operations, model register and impact assessment

operations registry template: for similar organizations, you can create a registry from a template you set up. From it, you can create others for the organizations you want, saving valuable hours of work;
Duplication of operations: you can duplicate an entire operation without having to manually copy all the data. From one registry to another and even between registries of different organizations;
Automatic DPO addition: When an organization has only one DPO this is automatically added to operations, without doing it manually each time;
Improved printing of registers: data that you do not fill in and that is not mandatory will not be included in the register. This makes it more compact and improves readability;
Classification of economic activities: the registry models of operations and organizations have in common the type of economic activity that is used to apply a certain model to a given organization. We have adopted the NACE Rev. 2 (L2) classification. We suggest you to correctly classify organizations to use the registry models;
DPIA Summary Outcome: added a new field allowing to specify the outcome of an impact assessment;
Improved content organization in forms: we have improved the layout of fields within forms to facilitate consultation and improve overall usability;
Improved domain deletion: exercise your right to be forgotten by destroying all your data even from our backups. To do so, go to Settings > Destroy Domain;
New asset type: Virtual server;
We also fixed minor malfunctions and improved the performance of the entire system;

Version 1.9

Issued on

13/6/2018

Preconfigured catalogs, retention limits, and operations of the responsible party

We have significantly improved the performance of the entire platform. As of today, using the interfaces is smoother and more responsive;

We have changed the way we manage the retention limits of operations. From now on, you can alternatively indicate the limit by expressing it in terms of time or by indicating the retention criterion;

We have finally added new pre-configured catalogues to speed up data entry. Specifically: organization chart elements, purposes, personal data types, categories of data subjects, categories of recipients, international organizations, risks, risk sources, impacts, threats and security measures;

You can now also save organizations with partial data in case you don't have it available right away;

We have added a new type of asset: cloud software;

In the master data of the manager you can view the operations referring to him without having to search every time in the individual operations;

We've removed some mandatory fields from the contact person, DPO, etc forms so that you can add them even if you don't have all the necessary data right away;

You can now add organizations that are not subject to PIVA;

We have also fixed several minor glitches ;

Version 1.8

Issued on

1/6/2018

Management of authorized persons and creation of privacy policies privacy

You can finally manage the operationauthorizations (former appointees) by creating them one at a time or importing them via CSV file (comma separated values);

You can also create operation authorization documentsin Word (.docx) format;

We have made a minor change to the master data. You can now also register international organizations.

We have improved the process of creating and generating privacy policies by adding references to GDPR articles regarding whether or not consent is required.

We have also improved the overall performance of the system, introduced minor changes that improve usability and fixed some bugs;

Version 1.7

Issued on

16/5/2018

Data breach analysis, impact assessment review and approval data

You can conduct the analysis of a data breach and produce the documentation in Word (.docx), PDF or Excel (csv) format;

You can review a DPIA by automatically calculating the next review date based on the periodicity you set;

We have added, in the register of operations, the owner column in case the register is done as a responsible person;

In the approvals, at each operation, the register to which they apply is also indicated so as to distinguish two apparently identical operations ;

We have enriched the asset catalogue and added two new ones: UPS and Switchboard;

We have improved the overall performance of the system and introduced minor changes that improve its usability;

Version 1.6

Issued on

4/5/2018

Export of documents and information on the activities of the person responsible for the operation

You can export an Impact Assessment in Word (.docx) and PDF format. Simply go to the Impact menu select the one of interest and click the Export button.

You can finally produce privacy policies and consents in a few clicks thanks to the update system that remembers and always takes into account all the changes you make to operations;