Version 6.0
Issued on
4/11/2020
Handling of stakeholder requests and downloads from organizations
- Manage requests from interested parties
We have added a new section for managing requests to exercise the rights of interested parties, so you have everything under control in one place and keep track of the timing and outcome of responses.
- Download organization data in .CSV format
You have the possibility to download in .csv format the general data of all organizations, so you have a document always updated with the information you need.
Version 5.9
Issued on
21/10/2020
Record templates, training management and authorized entry
- Insert an authorization from the address book
We have added the search button also on the authorizations, this way it is easier to insert an authorization in two different elements of the organization chart and you avoid to fill in the information again.
- Import authorizations from CSV file
You can independently import authorizations to operation via a layout. Open the list of authorizations, download and compile the layout in csv format, so you save compiling time and focus on what's important.
- Createregistry templates by ATECO code
You have the option of creating a registry template for operations also by ATECO code, so you can use it for all organizations that have the same economic activity.
- Copy a operation from a log template
Improvements continue to be made to the copy functions of operations, also copy a single operation within a log from a template.
- Automatic DPO Training Activities
If you enter a training activity as part of the DPO's activities, it will automatically appear in the list of courses run by the organisation, so you don't have to enter the activity twice.
- Export the training log
After adding the training section you have a new document template that lists all the training activities carried out and the related course details such as date, duration, content and participants.
Version 5.8
Issued on
7/10/2020
DPIA Annexes, Custom Legal Bases, and Registry Templates
- Attachmentson the DPIA
We have added the attachments section to the tab of a DPIA as well to improve document management, you can upload any document within a single impact assessment and download it when you need it.
- Ateco code no longer compulsory
For all organisations that do not have an economic activity but process personal data, it is no longer compulsory to enter the ATECO code. In this way it is easier to census the data of an organization you are managing.
- New functions for basic and collaboratorusers
You have the possibility to restrict the download of only the attachments of privacy policies for basic and collaborator users, very useful if you do not use the standard template but have uploaded your privacy policy as an attachment.
- Create a template from alog
Create a template from an organization's operations log. Simply select the operations and copy it into a template, so you can use it whenever you want.
- Customization oflegal bases
The legal bases are also customizable, for each purpose of a operation choose the legal basis from the list or enter your preferred entry. Useful in all those cases where you want to indicate more details in relation to the assumptions of lawfulness used.
Version 5.7
Issued on
23/9/2020
DPO data, copy of operations and data availability
- Data availability
We have changed the field regarding the availability of data in case of a crash. You have a free text field where you can indicate how long it will take for the processed data to be available again. Go to the tab of a operation and open the Storage section.
- Copying operations
Even the collaborating user has the possibility to copy operations from one register to another, this way you can entrust other users with the compilation of the registers and save time.
- Mandatory data on the DPO
For an external DPO we have removed the mandatory name and surname and left mandatory only the company name and PIVA, this to align with the procedure of the Guarantor Authority that allows you to indicate an external DPO even without name and surname but with company name and PIVA.
Version 5.6
Issued on
9/9/2020
Training, job authorizations and subscription deadline notifications
- Permissionsby Task
To make it easier to manage permissions at operation by task, you can link both operations and instructions to operation directly from the organization chart element they belong to. This saves you time and lets you focus on what's important.
- Subscription Expiration Reminder
We've included an automatic emailing system that alerts you 7 and 14 days before a subscription expires, so you don't have to worry and you always know how long it will be before the renewal.
- Management of training courses
We could not miss a section dedicated to training courses on privacy. Insert also all the training activities carried out indicating also the participants. Explore the new section in the organization page.
