Version 3.3
Issued on
20/3/2019
Multiple copies of operations and assets, holders organized in folders and new permissions for the base user
- Copy operations from one register to another: copy one or more operations from one register to another. Save time and focus only on what's important.
- Authorizationletters by job: export the letter of authorization to operation personal data also by job. Give it to the person, have them sign it and file it.
- Organize the holders in folders: As the person in charge of operation , group the holders in folders and link them to operations instead of selecting them one by one. This way you don't have to remember to update every operations they are linked to.
- New permissions for the base user: You determine, which sections of the organization, the base user can edit. For example you can enable the modification of the Procedures but not of the Assets, of the Managers but not of theOrganizational Chart.
- Copy assets from one organization toanother: copy assets from one organization to another. Save time and focus only on what's important.
Version 3.2
Issued on
6/3/2019
Full organization report, text search of users and export procedures
- Organization report: for each organization you can export a report, in Microsoft Word format (.docx), that collects and shows all the information about it.
- Optional assets: to facilitate and speed up the compilation of a operation it is no longer necessary to add any assets.
- Text search for users: to more easily find the users you have given access to your domain you can search for them by first name, last name or email address.
- Export procedures: when you export a register of operations, for each operation contained within it you will also find all related procedures.
- Extended legal bases: you can specify the legal bases for operations of special categories of data more precisely by also selecting the exceptions of Article 9 GDPR.
Version 3.1
Issued on
19/2/2019
Privacy Chart, guided tour and customized login page
- Privacy Chart (BETA): displays the data entered in UTOPIA through an elegant full-screen chart. To use this feature access the General section of an organization and click on the new icon next to the percentage of completion.
- Guided tour of the application: we have introduced a tour that shows the features and tools that UTOPIA puts at your disposal the first time you log in. You can always review it by going to Settings > Account > Show Guided Tour.
- Custom login page: you can upload your company logo and show it during login to all users of your domain. Go to menu Settings > Account and upload the image in the dedicated card.
- Organigramwith procedures: for each element of the organigram you will also see all the related procedures. To view them go to Organizations > Organizational Chart and click on a single element.
- Users grouping: in order to optimize your work we have reorganized the users section distinguishing between basic users and administrators.
- Details on all legal bases: We have further improved the choice of legal bases at operations. For each one you can specify the content via a free text field.
Version 3.0
Issued on
6/2/2019
Enhanced procedures, personal data operations and update reminders
- Users list in alphabetical order: we have reorganized the list to facilitate your work and speed up the search for collaborators and domain users.
- More detailed legal basis: when you select legal obligation as the legal basis of a operation, you can also specify the legal reference thanks to a new dedicated field.
- New field in procedures: We've added the Type field to help you better organize and categorize your procedures. You can fill it in using predefined entries or create new ones according to your needs.
- Update reminder: we are constantly improving UTOPIA in order to give you a software that lives up to your expectations. Before releasing a new update you will be notified so you can better organize your work.
- Link procedures to the organization chart: to increase the level of accountability of your organization you can indicate which elements of the organization chart are involved in certain procedures.
- Indicates the operations performed on the data: we have added the possibility to specify all the operations performed on personal data by each element of the organization chart involved in a operation.
- Approvals Alert: To speed up the approvals process, an automatic email will flag employee changes awaiting approval.
Version 2.1.3
Issued on
24/1/2019
Enhanced operations and asset management, data import and e-invoicing
- Electronic Invoice: in order to comply with the new invoicing obligations we have added two new fields in the subscription section where you can enter your pec address and recipient code.
- Improved manager section: access a manager's assets directly from their card.
- New information available in the assets: we have added the fields make, model and year of purchase. You will also find this information when you export the assets in CSV format.
- Add contextually: in the operations section we have improved the function that allows the contextual addition of co-owners, managers, representatives, DPOs and assets.
- Data import path: if you need to import data from an Excel sheet, a CSV file or any other external system send us a Feedback or write an email to info@utopiathesoftware.com and we will give you all the information you need.
- Usability improvements and bug fixes: we've fixed some bugs and improved the overall usability of all data entry cards.
