Version 3.6
Issued on
15/5/2019
Folders in operations, copy of procedures and automatic linking of assets
- Quickly add operations on auth orizations: managing the operations of an authorized person is now very easy: you can automatically connect him to the operations that involve him directly from the organization chart and without changing the screen.
- Expanded management of sub-managers: manage profiles of additional operation managers even within operations made as a manager.
- New organization of operations: with an intuitive management by folders, now you can group operations in a practical and functional way. With this new feature you can create your own folders and organize your operations as you see fit.
- Copy procedures from one organization: Easily copy procedures from one organization to another. This saves you time and lets you concentrate on what's important.
- Automaticassociation between assets and operations: associate a asset automatically to all the operations made, as owner or manager. With a simple click you connect the asset without indicating it individually in each operation.
Version 3.5
Issued on
17/4/2019
Internal procedures, security measures in the models of operation and multiple legal bases
- Link procedures to the whole organization: associate an internal procedure to all elements of the organization chart with a single click. Thanks to the function "All (also future ones)" you don't have to worry anymore if you add new elements. UTOPIA automatically links them to the procedure without you having to do anything.
- Add multiple legal bases to a specific purpose: now a single purpose can be linked to several legal bases. The owner of operation has even more freedom of choice.
- Security measures in templates from operation: increase the information you can collect in a template from operation. You can now also add security measures so you don't have to repeat them every time for every operation.
- Link operations to all elements of theorganization chart: associate all elements of the organization chart to a specific operation with a single click. Useful in realities where the operations involve the entire organization.
Version 3.4
Issued on
3/4/2019
Copy DPIAs, manage organizations in folders, and simplify deletion
- Copy impact assessments from one register toanother: copy one or more impact assessments from one register to another. Save time and focus only on what's important.
- Group organizations into folders: simplify the management of organizations by grouping them into custom folders, choose the name you prefer and add one or more organizations, perfect for business groups or organizations that have common characteristics.
- Simplified organization deletion: we have made it easier to delete an organization, if there are records or other related information it will be UTOPIA to delete the rest.
- Automatic addition of the DPO on operations: from today the link between DPO and operations is immediate, if it is present within an organization will be added automatically to each operation, both for those made as owner and for those as responsible.
Version 3.3
Issued on
20/3/2019
Multiple copies of operations and assets, holders organized in folders and new permissions for the base user
- Copy operations from one register to another: copy one or more operations from one register to another. Save time and focus only on what's important.
- Authorizationletters by job: export the letter of authorization to operation personal data also by job. Give it to the person, have them sign it and file it.
- Organize the holders in folders: As the person in charge of operation , group the holders in folders and link them to operations instead of selecting them one by one. This way you don't have to remember to update every operations they are linked to.
- New permissions for the base user: You determine, which sections of the organization, the base user can edit. For example you can enable the modification of the Procedures but not of the Assets, of the Managers but not of theOrganizational Chart.
- Copy assets from one organization toanother: copy assets from one organization to another. Save time and focus only on what's important.
Version 3.2
Issued on
6/3/2019
Full organization report, text search of users and export procedures
- Organization report: for each organization you can export a report, in Microsoft Word format (.docx), that collects and shows all the information about it.
- Optional assets: to facilitate and speed up the compilation of a operation it is no longer necessary to add any assets.
- Text search for users: to more easily find the users you have given access to your domain you can search for them by first name, last name or email address.
- Export procedures: when you export a register of operations, for each operation contained within it you will also find all related procedures.
- Extended legal bases: you can specify the legal bases for operations of special categories of data more precisely by also selecting the exceptions of Article 9 GDPR.
