Version 5.3
Issued on
1/7/2020
New Tutorial section and customization of notifications
- Customizing theSender of Notifications
Customize the sender of the email that contains privacy policies privacy so stakeholders can more easily recognize the sender of communications. Go to an organization's Settings and enter the Notifications tab.
- New section dedicated to tutorials
You have over 50 new free video tutorials available directly in your account. The videos last a few minutes, are searchable by keywords or topic and are organized in sections. So you learn faster and become an expert in UTOPIA.
Version 5.2
Issued on
17/6/2020
DPO activities, risk matrix and email consent summary
- Exporting the risk matrix
We have inserted the risk matrix into the evaluation report of a operation. This way you can see the risk value at a glance and focus on the measures to be applied.
- Summary email to the interested party
When your interested parties view aprivacy policy they will receive an email with a summary of their consent, a useful tool that allows you to better comply with your duty to inform.
- New report for the authorized
We have created a new report dedicated to the authorized, export it directly from the organization chart and keep under control in a simple way all the people who are involved in operations.
- Email summary of consents
Indicate which users will receive notifications of their preferences. Add their email addresses, so it's easier to track consents, especially in case of revocation.
- Edit operations from the organization chart
With this new feature you can edit operations directly from the organization chart, making it easier to keep the register up to date.
- Management of DPO activities
You have a new feature dedicated to the management of DPO activities, keep track of every intervention made by the data protection officer.
Version 5.1
Issued on
3/6/2020
Instructions to operation, responsible reports and history of changes on records
- History of changes on logs
We have included the activity tab within each log, now easily access all the history of changes made, for example on a operation or privacy policy.
- List of operations enhanced
Now, you can filter the operations of each registry by the organizational chart element involved, so you can easily focus on just the operations s you're interested in.
- Instructions to operation centralized
Now, in both the instructions field on the authorizer's tab and the operation tab, you can link organizationally defined procedures. This way you no longer have to worry about rewriting instructions each time.
- operation
Now, with one click, you can export the list of all those responsible for operation to comply with the principle of accountability even more easily.
- Duties and tasks on the authorized
In line with the provisions of the legislation, for each person or task within the organization chart, you can also enter any specific duties and tasks related to operation of personal data.
- More power to the contributor
After countless requests we are happy to announce that with the latest update the contributor user can propose the creation of new operations, these will still be subject to approval by an administrator. Save time and get help from your collaborators.
Version 5.0
Issued on
20/5/2020
More power to the employee and automatic withdrawal of consent
- Automatic revocation of consent
We have improved the management of data subject rights, with this update, if the purposes of the operations you enter into a privacy policy do not require consent, then automatically the right of revocation will be removed. This way you are sure not to forget anything.
- Contributor user improved
From today also the contributor user can use the procedure of sending privacy policies and digital consent management, moreover, for the only operations on which he has visibility, he can also carry out the evaluation of legitimate interest.
- Organizational Report Simplified
We have simplified the organization report, as of today, if for example you have not filled out some asset information, it will automatically hide the fields from the document in order to save space.
Version 4.6
Issued on
6/5/2020
ATECO codes and updating of the register of operations with MIA
- ATECO code in an organisation's file
We have inserted the ATECO codes in an organisation's file, so you can easily recognise an organisation's activity and, if they are available, choose the operations suggested for that sector in just a few clicks. Enter the General tab of an organization and indicate the relevant ATECO code.
- Updating logs via MIA
MIA, your personal assistant for creating operations, continues to improve. If you have more than one register of operations, choose where to add the suggested ones. Open the assistant and after selecting the operations choose which log to add them to.
