Version 5.5
Issued on
29/7/2020
Sorting of operations, DPO reports in PDF and automatic asset coding
- Automatic asset code
To facilitate the management of the assets, an automatic unique code is generated when they are created. You can then decide whether to customize it or use the one proposed.
- Sorting operations
Now it's easier to manage your registry and compile operations. Now you can also sort them by percentage of completion, focusing on the operations not yet completed to reach 100% and increase your privacy score.
- DPO activity report in PDF
Export the DPO activity report also in PDF format. Track all the activities performed by the DPO, indicate the time period and choose your preferred export format.
Version 5.4
Issued on
15/7/2020
Interactive guided tour and customization of privacy policies digital
- New interactive guided tour
When you create a new domain, you have at your disposal a new guided tour of the application that allows you to get acquainted with all the features of UTOPIA and explains through examples how to enter the necessary data to get started.
- Customizable automatic emails
When you use the digital sending of privacy policies you have the possibility to include also the logo of the organization inside the invitation email, in this way you personalize the request respecting the information obligation of the owner of operation.
Version 5.3
Issued on
1/7/2020
New Tutorial section and customization of notifications
- Customizing theSender of Notifications
Customize the sender of the email that contains privacy policies privacy so stakeholders can more easily recognize the sender of communications. Go to an organization's Settings and enter the Notifications tab.
- New section dedicated to tutorials
You have over 50 new free video tutorials available directly in your account. The videos last a few minutes, are searchable by keywords or topic and are organized in sections. So you learn faster and become an expert in UTOPIA.
Version 5.2
Issued on
17/6/2020
DPO activities, risk matrix and email consent summary
- Exporting the risk matrix
We have inserted the risk matrix into the evaluation report of a operation. This way you can see the risk value at a glance and focus on the measures to be applied.
- Summary email to the interested party
When your interested parties view aprivacy policy they will receive an email with a summary of their consent, a useful tool that allows you to better comply with your duty to inform.
- New report for the authorized
We have created a new report dedicated to the authorized, export it directly from the organization chart and keep under control in a simple way all the people who are involved in operations.
- Email summary of consents
Indicate which users will receive notifications of their preferences. Add their email addresses, so it's easier to track consents, especially in case of revocation.
- Edit operations from the organization chart
With this new feature you can edit operations directly from the organization chart, making it easier to keep the register up to date.
- Management of DPO activities
You have a new feature dedicated to the management of DPO activities, keep track of every intervention made by the data protection officer.
Version 5.1
Issued on
3/6/2020
Instructions to operation, responsible reports and history of changes on records
- History of changes on logs
We have included the activity tab within each log, now easily access all the history of changes made, for example on a operation or privacy policy.
- List of operations enhanced
Now, you can filter the operations of each registry by the organizational chart element involved, so you can easily focus on just the operations s you're interested in.
- Instructions to operation centralized
Now, in both the instructions field on the authorizer's tab and the operation tab, you can link organizationally defined procedures. This way you no longer have to worry about rewriting instructions each time.
- operation
Now, with one click, you can export the list of all those responsible for operation to comply with the principle of accountability even more easily.
- Duties and tasks on the authorized
In line with the provisions of the legislation, for each person or task within the organization chart, you can also enter any specific duties and tasks related to operation of personal data.
- More power to the contributor
After countless requests we are happy to announce that with the latest update the contributor user can propose the creation of new operations, these will still be subject to approval by an administrator. Save time and get help from your collaborators.
