Version 4.5
Issued on
22/4/2020
Feedback attachments, email alerts and digital logo mailings
- Assistan operationstto
Mia, your personal assistant to the creation of operations, keeps getting better. Instantly recognize, based on an organization's business type, where suggestions are available.
- privacy policies and digital authorizations with logo
Customize web pages with your organization's logo as well. The logo is also shown on access pages to privacy policies and digitally submitted authorizations.
- Attachments on feedback
When you submit feedback via the app, you have the option to upload up to 3 attachments so you can add more detail to your requests. Getting in touch with us has never been easier.
- Alert email to the user
With this new feature, every time an interested party changes their preferences on a digitalprivacy policy , the user receives a summary email. In this way you keep track of all the consents given by the interested parties.
Version 4.4
Issued on
8/4/2020
Assistant on operations, save filters and suggest menu items
- Customizing Catalogs
With the new suggestion feature, your custom catalog entries will be shown first in the selection menus. Also, if you edit an entry, UTOPIA tells you where it is used, so everything is neater.
- privacy policies digitally delivered
The delivery of digital privacy policies and the management of consents continues to improve, thanks to the numerous feedbacks received. With the update, this delivery method is also reported inprivacy policy.
- Welcome MIA, your personal assistant.
Choosing operations is even easier. Create an organization, indicate the type of activity and MIA automatically proposes the operations most used in a given sector. Save time and rely on MIA, your new privacy assistant.
- Saving Filters on Data
We've improved our filter management to help your work. When you use a filter and change pages, it's saved, so you don't have to worry about selecting it again.
Version 4.3.1
Issued on
25/3/2020
History of preferences, new catalogs and task suggestion
- Customizing Catalogs
You now have new catalogs available to insert your own custom entries and use them whenever you like. In addition, every time you create a new entry, such as a purpose or a stakeholder category, it will be automatically added to the relevant catalog.
- History of preferences
From now on, for each privacy policy, you will also have at your disposal the history of the preferences expressed by the interested party, useful if, for example, consent is revoked. We have also improved the display of the replies of the interested parties so that you can immediately understand the status of your request.
- More space for the content of a DPIA
We've increased the character limit in all impact assessment entries, so when you're filling out a DPIA, you don't have to worry about the length of the content.
- Improved asset export
Now when you export assets or the organizational report you will also find all the related operations , so you always have a complete mapping available.
- Job insertion made easy
Now it is easier to choose a job for an authorization. To help you in the compilation, UTOPIA proposes automatically those already present in the organigram element of belonging.
Version 4.3.0
Issued on
11/3/2020
privacy policies digital, multiple submission of authorizations and procedures
- Company procedures and authorizations at operation
We have also included company procedures as an attachment to the authorizations at operation, so you send both the authorization document at operation and the company procedures to the authorizer.
- Improved the form of the person in charge
You can also find the field related to the VAT number inside the form of a person in charge if it is an individual.
- privacy policies digital (BETA)
No more paper for the 'privacy policy privacy that you deliver to interested parties in digital format. With the new procedure for sending and managing consents, you no longer have to print out any documents and you can meet all your information obligations in just a few clicks.
- Multiple Sending of Digital Authorizations (BETA)
We've improved the sending of authorizations to operation, now you send them to all authorizations in one click, save time and focus on what's important.
- Date of the log of operations editable
You can change the date of creation of the log of operations, very useful in case, for example, you have imported the log from external sources.
Version 4.2.0
Issued on
26/2/2020
Digital authorizations, PDF export, asset customization and security measures for PA
- Simplified authorization management
Enter the person once and indicate duties and offices from one screen without losing focus. So you save time when recording personnel data.
- Security measures for PA
Generates the document provided by AgID on security measures for Public Administration. Choose the measures adopted in a few clicks and indicate for each one the implementation method.
- Digital authorisations for operation (BETA)
No more paper for the authorisations for operation that you now hand over to the authorised persons in digital format. With the new delivery and viewing procedure, you no longer have to print out any documents and you can meet all your information obligations in just a few clicks.
- Customizing thecatalogs
Even the menu for choosing the assets becomes customizable, so you have full control over the items to be used and enter all the types of assets you prefer.
- Exporting Documents to PDF
We have added the ability to export all documents in PDF format as well. Each time you download the document select the right format for you by choosing between Microsoft Word (.docx), Comma Separated File (.csv) and PDF.
